IT Purchase Compliance

Purchases of software occur on campus on a daily basis, at times resulting in purchases that:

  • Put sensitive university data at risk,
  • Do not meet the needs of the campus population with disabilities,
  • Utilize electronic payments
  • Require integration with enterprise level applications,
  • Communicate with campus via email
  • Require Shibboleth access
  • Utilize a vendor that is not familiar or new to the University

When purchasing software for $5,000 or more, it is important the software is reviewed BEFORE the purchase to ensure it meets University standards and follows Federal and State guidelines for security and accessibility. Only after the requested software has been reviewed and recommended by OIT will the Purchasing Department process the requisition or execute a software agreement.

Software that should be submitted only applies to end user application software and possibly middleware depending on its use. It does not include driver software or system software that is used to operate computers and machinery.

Although not required, software purchases under $5,000 may also be submitted for review. If you decide to not have a purchase under $5,000 reviewed, it must still meet University security and accessibility standards.

In order to begin this review process, please have a technical contact who is familiar with the product fill out the IT Purchase Compliance Form after reading the information provided in the link below.

IT Purchase Compliance Form

Once submitted, your software request will be reviewed and you will be notified if any issues are found.  Keep in mind that although the reviews are completed as quickly as possible, some software purchases are complex and the review can take a little longer.

If you would like to learn more about this process, additional information can be found on the IT Purchase Compliance Information page.